Executive Assistant

• Owning the financial back-office: invoices, payments in and out, monthly payroll settlements, and keeping everything aligned with the accountant
• Handling simple contracts: NDAs and standard client/contractor templates
• Coordinating bigger meetings, team events, company outings, and workations
• Supporting onboarding: granting access to tools, managing benefits
• Running office operations: coordinating with building admin, suppliers, and handling day-to-day office matters
• Building simple systems around recurring tasks: checklists, a calendar of monthly duties, and clean document filing

• At least 1 year of experience in an administrative or operations role
• Strong organizational skills: you close tasks without being reminded
• Attention to detail when handling documents and numbers
• Communicative English (written and spoken)
• Comfortable communicating with accountants, clients, and suppliers

Nice to have

• Background in an agency or small company

• International conferences and events
• 21 days paid time off and sick leave
• No overtime (but paid double if you volunteer)
• Dinners, retreats, and workations
• LuxMed + Multisport

1. Application - Send your CV and two sentences on why this role
2. Initial call - 30-minute video chat to discuss your experience and check if it's a fit
3. Final step - Meeting at our Warsaw office, wrap up the details, welcome aboard